How-To Guides
Short video walkthroughs to help you get the most out of AgDiary.
Getting Started
Video 1: Signing up and choosing a plan
This video walks you through registering a new AgDiary account, verifying your email, and selecting a subscription plan.
Video 2: Property Setup Wizard
After your first login, the setup wizard guides you through adding your first property, drawing paddocks, selecting s…
Video 3A: Navigating AgDiary - Desktop
Your dashboard at a glance — KPI cards, weather forecasts, notifications, recent diary entries, and quick action butt…
Video 3B: Navigating AgDiary on your mobile
Using the map effectively on a phone — the sidebar, GPS tracking, drawing on a small screen, and touch gestures.
Video 4: Users - What they can and can't see and how to set them up
How to add team members, assign roles and permissions, customise your branding, and configure enterprise settings.
Daily Operations
Video 5: Diary - Mustering
Recording stock movements between paddocks via diary entries, mustering, and tracking mob locations over time.
Video 6: Diary - Weed/Chemical Usage
Creating diary entries across all activity types — general notes, musters, buy/sell stock, rainfall, weed control, fa…
Video 7: Livestock - Reconciliation
Understanding your livestock dashboard — mobs, DSE and AE ratings, stocking rates per paddock, and the livestock regi…
Video 8: Livestock - Preg Testing
Record preg test results against a mob — pregnancy rate, empties, and updating your breeding records.
Video 9: Rainfall - Recording Daily Totals
Setting up rain gauges, recording daily rainfall, viewing BoM forecasts, and rainfall history charts.
Video 10: Hours - Logging Work Hours, Breaks and Exporting Timesheets
Logging worker hours, viewing roster period summaries, and understanding award compliance alerts.
Mapping
Video 11: Importing your property map
Bring your existing property map into AgDiary — boundaries, paddocks, and infrastructure — so you can start working f…
Video 12: Drawing Paddocks
Creating and editing paddock boundaries on the map, adjusting vertices, and managing paddock labels and details.
Video 13: Adding Infrastructure (water points, pipelines, roads)
Placing bores, tanks, sheds, fences, pipelines, and other infrastructure on the map. Moving and editing existing feat…
Video 14: Map - Colour Modes (livestock stocking / withholding periods)
Advanced map features — snapping paddock vertices, KML import, switching basemaps, measurement tools, and NDVI satell…
Video 15: NDVI Satellite Imagery and Pasture Condition
Read NDVI satellite imagery against your paddocks — condition ratings, feed on offer, and how rain triggers fresh ass…
Inventory & Compliance
Video 16: Chemicals - Adding Chemicals and Labels with Jack
Managing your chemical inventory, viewing SDS documents, barcode scanning, and tracking withholding and export slaugh…
Video 17: Spray Register
Pull every chemical application into one auditable spray register — paddock, product, rate, weather, operator, withho…
Video 18: Seeds & Fodder (Inventory Management)
Inventory management for seeds, fodder, and general supplies — quantities, usage tracking, and reorder alerts.
Video 19: Soil Tests - Recording and Viewing Results by Paddock
Recording soil test results by paddock, viewing historical data, and understanding nutrient levels.
Video 20: Crops - Planting Records, Yields and Rotation Planner
Planning crop activities, recording planting and harvest dates, tracking yields, and linking to paddocks.
Video 21: Grain Storage - Silos, Bulk Handler Sites and Deliveries
Track grain on hand across on-farm silos and bulk handler sites, and log deliveries in and out as they happen — tonne…
Livestock Specialist
Video 22: Grass Budget - Simple & Detailed Mode
Run a grass budget across your paddocks — the simple mode for a quick read, or detailed mode for proper carrying-capa…
Video 23: Shearing - Events, Tally Book and Wool Book
Set up a shearing event, run the tally book stand-by-stand through the shed, and turn it into a wool book with bales,…
Video 24: Breeding Records - Joining, Calving/Lambing Dates
Recording joining dates, pregnancy testing results, expected due dates, and birth outcomes.
Safety & Compliance
Video 25: Safety Setup Wizard & Safety Manual Editing
Initial safety configuration — site details, emergency contacts, AED locations, first aiders, and enabling safety sub…
Video 26: Creating an Incident Report & Managing Incidents
Submitting an incident report with photos, the admin triage workflow, notifiable incident handling, and PDF export.
Video 27: Safety Induction Staff & Visitors & Visitor Biosecurity Induction
Setting up induction modules, managing quizzes, generating public links and QR codes, and viewing completion certific…
Video 28: Verification of Competency & Verification of Current Competency
The competency matrix — assessing workers against equipment categories, custom tasks, assessment methods, and revocat…
Video 29: Prestart Checks
Complete daily prestart checks on machinery and vehicles from the field — flag faults or defects, sign off as the ope…
Finance Module
Video 30: Setting up the Finance Module - MFA
The Finance module turns AgDiary into a living budget tool — set targets, track actuals, project livestock trading an…
Video 31: Creating your first budget from an old budget
Roll a previous financial year's budget forward into a new FY — set the FY label and dates, opening cash balance, pro…
Video 32: Creating your first budget from P&L statements
Seed a new budget by importing a P&L statement from your accountant or Xero — let AgDiary pre-populate categories and…
Video 33: Creating your first budget from blank
Start a new budget from scratch — set the FY label and dates, opening cash balance, and projection years, then build …
Video 34: Categories & line items
Build out the budget skeleton — add income and expense categories, drop line items into each, and work the editing gr…
Video 35: Stockflow — 4-year livestock projection by species
Build a 4-year livestock projection per species — per-species tabs, annual ageing, and sales/purchases logged against…
Video 36: Budget vs Actual review (monthly review)
Work through each category month by month — accept or override the variance, record the action taken (spread across r…
Video 37: FMDs & Fuel Tax Rebate
Two tax-time tools: track Farm Management Deposits against the $800,000 ATO cap (per holder), and calculate fuel tax …
Video 38: Wool & Cropping budgets
Bring wool and cropping into your budget — enter wool clip estimates and sale tranches, and build cropping income and…
Video 39: Statement of Position & Sensitivity
Produce an end-of-year Statement of Position, then run sensitivity scenarios to see how your budget and cashflow hold…
Video 40: Connecting Xero
Connect your Finance module to Xero — step through the secure authorisation, pick your organisation, and see what com…
Video 41: Bank Pack
Generate a bank-ready pack (PDF or Excel) from your budget — cover summary, profit & loss, monthly cashflow, statemen…